Create databases online in 3 different ways. Create online databases on your own. Zoho Creator is used by entrepreneurs, small businesses, educational. Many small business owners work with tight budgets for the first few years, and have to choose wisely about where to spend their profits. There are many affordable database software packages available, and some industries even have specialized databases designed for the type of business that industry does.

1. Creating Databases For Small Businesses In California
2. Creating Databases For Small Businesses Online
3. Business Database

Are you tired of shouting across the office 'Can you close the Excel Sheet when you're done please'? Tired of Mail Merge? What about filtering/ setting “Print Areas”, applying formatting so reports look pretty for your clients. In Excel; have you ever forgotten to set the titles to repeat on all pages? Or forgot to tell it to print on a landscape A4 sheet. Do you save your customized documents in a folder inside a folder inside another folder on your server? This is the story of millions of small businesses out there who make do with what they have to survive.

Creating Databases For Small Businesses In California

Small Businesses cannot afford to purchase a commercial database worth 10’s of thousands of dollars plus its annual subscriptions, renewals and maintenance contracts. So they end up using what they have and spending pricey man hours and resources fiddling from one software to another processing routine day to day jobs. In fact that could be just the reason why they've always been a small business; not being able to grow given the resources available.

But there is still hope for small businesses and for you. All this unnecessarily wasted time and resources can be saved and redirected to marketing your products and services and earning money instead.

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A Desktop Access Database customized solely for your business's workflow can save you time and money, free up lots of your man hours so you can focus on your core business activities instead.

Let us talk some numbers; you’re thinking a database means a fortune. Right? Wrong. A simple Microsoft Desktop Access Database costs almost nothing in comparison to the other commercial ones out there. For starters, MS Access is already one of the applications you've purchased with your Microsoft Office Suite, sitting there feeling lonely, wondering why don't people know how powerful and useful it can be!

A simple Contacts Database with a couple of reports’ development can cost you a couple of hundred dollars. No monthly subscriptions or renewal fees. The more reports and forms you want developed the higher the cost obviously.

Now, you’re thinking well, that’s cheap, can it really hold all the data I have? Let me tell you, a non-split database can hold up to 2 gigabytes of storage in a single database, if you split it, you can link to an endless number of other databases and modules.

What about users? Our data is not confidential, do I really have to deal with the hassle of user accounts and passwords? No, you don't have to assign users at all. Just like the Excel sheets you currently use; open to all; the same can be done with the Access Database, not requiring the user accounts can even make the database a bit cheaper, less development time that is. But if you want user accounts, couldn't be simpler!

Sounds good, but how many users can use the database at the same time? Up to 255 users can use the database concurrently if there are sufficient network resources. And I don’t think if you have that many users you would classify yourself as a “Small Business” would you?

So what can you really do with this Desktop Microsoft Access Database that Excel or Word can’t do; you might be wondering? Endless possibilities. Here are a few examples:

an educational institute

Log in students’ details including their photos for issuing their ID cards later on, search students to see everything about an individual on the same screen (instead of running across the Excel sheet for 10s or columns, freezing pan, splitting screens etc.), create timetables and course registrations, log in course grades, issue certificates and transcripts at a click of a button any time, re-issue the same certificates years later without saving a copy of the certificate itself. Track progress of students’ achievements. Create on-spot statistical reports for upper management. Customize all your reports and forms with your company’s logo and letterhead.

Creating Databases For Small Businesses Online

a human resources firm:

Log in client’s details and upload the job description document to their form. Log in candidates’ details and availability and upload their CVs to their individual forms. Assign skill sets and search keywords, so later on you can view or print a list of best matched candidates for desired roles. Keep track of appointments and IQ test results. Print progress reports and customized acknowledgment letters, or send them off by email. Upload all your template word documents to be able to later find them easily, update them or print them off for handing out. Upload all your office’s protocols, manuals and forms for easy and quick access any time. Customize all your reports and forms with your company’s logo and letterhead.

a dentist:

Log in client's contact information, log in client's appointments, issue reminder emails to your clients daily using a single click of a button (as the report is designed to look for next week's appointments without you having to filter like you do in Excel). Print daily reports of appointments scheduled for each Dentist separately at a click of a button. Log in office inventory and consumables, get on-screen pop-up reminders about items running out. Attach all reports and x-rays of each client to their individual forms, to be able to view all their files at a click of a button any time. Customize all your reports and forms with your company’s logo and letterhead.

a plumber:

Log in jobs received and expected completion date, log in clients’ contacts and invoicing details. Create and attach quote documents issued to clients to their individual forms. Search suppliers and find their contact details and price list. Update inventory and print off a shopping list of low items. Keep track of open jobs and view or print weekly/ monthly progress reports. Send progress reports to your client showing your on-site notes and daily progress. Customize all your reports and forms with your company’s logo and letterhead.

a property management firm:

Log in details of property, attach several photos, search by suburb or street to view/ print a list of all potential sales. Log queries related to each property. Log maintenance incidents. Print status reports for entire portfolio. Keep track of rental payments. Log inspection times and outcome, get on-screen pop-up reminders for near inspection times. Upload rental agreements and maintenance invoices to each property. Upload company's manuals/ forms/ templates. Customize all your reports and forms with your company’s logo and letterhead.

And the possibilities are endless. Basically whatever you do on a daily basis using Excel and Word and a bunch of other software could be done solely by a customized desktop MS Access Database saving you lots of fiddling around, merging, copy and pasting, importing, running macros, re-formatting and setting up print areas. Not to mention the advance pivot tables, filtration and calculation capabilities Access can be programmed to do on your behalf.

Needless to say if you have more than one branch or an employee working remotely you can place the database on the server and set up a VPN to allow them secure access to it.

Business Database

Not quite sure yet? But what if I liaise with external parties who don’t use Access? Never fear, because MS Access is one of MS Office applications, all reports, queries and tables can be saved in Excel, Word or even to a PDF format, that are fully editable.

Still need one last reason to be convinced? Here it is. When this desktop Microsoft Access Database makes your life easier, saves you a lot of time and resources which you will then re-direct to grow your business, you will probably need more out of your data, in this case an Access Database can be easily migrated to a MS SQL Server and off you go.

So, you are sold! How do you get one? You can’t buy one that 100% fits your business needs, no matter what. What you need is an Access Database Developer to sit down with you, understand your business workflow, sees samples of the Excel sheets and Word templates you use so that they can understand what it is you are trying to achieve. Then depending on the agreement, the developer may sell you the database for a one off lump sum amount or charges you by the hour if they develop it onsite. Don’t forget a maintenance arrangement, although if the developer is no longer available for some reason, any SQL and/or VB knowledgeable person can do the trick.

Do you need a Desktop Microsoft Access Database now? Contact me on doaa_bayoumy@yahoo.com or (+64) 02108277310